Keep the plant running and inspection-ready
Track equipment inspections, operator certifications, environmental permits, and supplier insurance — with reminders before anything lapses and halts a line.
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When a lapsed date stops the line
Manufacturing compliance has an unusual property: the cost of a missed date is rarely the fine. It is the downtime. A pressure vessel inspection that lapses takes the vessel out of service. An expired environmental permit can halt a process entirely. An operator whose certification ran out cannot run the equipment, and if they are the only certified operator on that shift, the line stops.
These obligations accumulate quietly across a plant. Equipment inspections on statutory cycles, calibration records for measurement devices, operator certifications for forklifts and cranes and confined space entry, environmental permits with agency-specific renewal windows, quality certifications like ISO with surveillance audits, and supplier insurance that must remain current for anyone working on site.
Most plants track these across several disconnected systems: a maintenance calendar for equipment, an HR file for operator training, a compliance binder for permits, and someone's spreadsheet for everything that does not fit elsewhere. The gaps between those systems are where lapses happen.
Sound familiar?
- A required inspection lapses and a line has to shut down
- Operator certifications expire without anyone noticing
- Environmental permit renewals slip and trigger penalties
- Supplier insurance lapses and exposes the plant to risk
Built for plant-floor compliance
One inventory across every obligation type
Equipment, people, permits, and suppliers tracked in a single filterable dashboard rather than four disconnected systems.
Recurring cycles that roll forward
Mark an inspection complete and the next due date is calculated automatically from the cycle, so recurring obligations never need re-entering.
Certificates stored with the record
Attach inspection certificates, calibration records, and permits directly to the item so evidence is retrievable during an audit.
Escalation for overdue obligations
Notify a plant or EHS manager automatically when something passes its date, before it becomes a stop-work discovery.
Custom fields per category
Add asset tags, serial numbers, permit numbers, and agency references as structured fields specific to each category.
Audit-ready reporting
Produce a dated status report for internal audits, certification bodies, or regulators without assembling it manually.
Every plant obligation with a date on it
- Statutory equipment inspections
- Pressure vessels, lifting equipment, boilers, and cranes carrying mandated inspection intervals.
- Operator certifications
- Forklift, crane, confined space, lockout-tagout, and machine-specific qualifications per operator.
- Calibration records
- Measurement and test equipment requiring periodic calibration to maintain quality system validity.
- Environmental permits
- Air, water, and waste permits with agency-specific renewal windows and submission lead times.
- Quality certifications
- ISO and industry certifications with surveillance audits and recertification cycles.
- Supplier and contractor insurance
- Certificates of Insurance for anyone performing work on site, kept current before they mobilise.
For every kind of manufacturing operation
Discrete manufacturing
Track equipment inspections and operator certifications across production cells and shifts.
Process and chemical plants
Manage environmental permits, pressure equipment inspections, and specialised operator qualifications.
Food and beverage production
Keep health permits, calibration records, and quality certifications current across facilities.
Multi-site operations
Run a separate workspace per plant while maintaining a consistent compliance process across all of them.
Track every plant obligation
Frequently asked questions
Can ExpiryLedger handle recurring inspection cycles?
Yes, and this is the core function. Set a renewal cycle — monthly, quarterly, six-monthly, annual, or two-yearly — and when you mark an inspection complete the next due date advances automatically from the scheduled date. Recurring obligations never need to be re-entered.
Can I track both equipment and people in one place?
Yes. Items are categorised freely, so equipment inspections, operator certifications, permits, and supplier insurance all live in the same filterable dashboard. Custom fields let each category carry its own relevant detail, such as asset tags for equipment or licence numbers for operators.
Does it store the inspection certificates themselves?
Yes. Documents can be attached to any tracked item and are stored privately, accessible only to members of your organisation through short-lived signed links. During an audit the certificate is attached to the record showing its current status.
Can we run separate workspaces for each plant?
Yes. You can create multiple organisations and switch between them from a single login. Each has its own items, team, reminder settings, and reports, with data isolated at the database level.
What reporting is available for audits?
Export a dated PDF or CSV showing every tracked obligation with its status, sorted with overdue items first. ExpiryLedger also maintains an append-only audit trail recording who renewed or changed each record and when, which cannot be edited or deleted.
How do we get our existing records in?
Import a CSV of your current tracking spreadsheet. Common column headings such as name, category, expiry date, cycle, and owner are matched automatically, so most existing spreadsheets import without reformatting.
Stop tracking renewals in a spreadsheet.
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