No contract renewal ever surprises you again
Track every contract and agreement's key dates, with reminders ahead of renewal and cancellation windows so you decide — not the auto-renew clause.
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Auto-renewal is a deadline, not a convenience
Most commercial agreements do not simply end. They renew, usually automatically, unless notice is given inside a window that closes before the term does. That window is the actual deadline, and it is almost never the date written most prominently on the contract.
This asymmetry is why contract dates get missed in a specific and expensive way. An organisation notices the agreement is ending, goes to renegotiate, and discovers the cancellation window closed sixty days ago and the term has already rolled for another year at the previous rate. The negotiation that was going to happen simply does not.
The same mechanism works in reverse for revenue. A client engagement that lapses without a renewal conversation is income that stops without any decision being made. In both directions the failure is the same: the date lived inside a PDF that nobody re-read.
Sound familiar?
- A contract auto-renews before you can renegotiate or cancel
- A key agreement expires and disrupts operations
- Renewal windows pass silently and cost you leverage
- Contract dates live in PDFs nobody re-reads
How ExpiryLedger puts you back in control of the date
Track the notice window, not just the end date
Record the date by which notice must be given as the tracked expiry, so reminders arrive while you still have the option to act.
Reminders with real lead time
Configurable lead times mean a ninety-day notice period is flagged with time to prepare the negotiation, not the week it closes.
The agreement attached
Store the executed contract with the record so the terms are one click away when the renewal conversation starts.
Owner assigned to every agreement
Each contract has a named owner who receives reminders, so renewals do not fall between departments.
Custom fields for commercial terms
Record counterparty, value, notice period, and auto-renew status as structured fields you can filter on.
Renewal pipeline reporting
Export a dated view of upcoming renewals for finance, procurement, or leadership review.
Every agreement with a date that matters
- Vendor and supplier contracts
- Supply agreements with renewal terms and notice periods that determine your negotiating position.
- Client engagements
- Service agreements and engagement letters whose renewal directly affects recurring revenue.
- Property and equipment leases
- Leases with break clauses and notice windows that close well before the term ends.
- Service level agreements
- SLAs and support agreements that lapse quietly and convert covered incidents into billable ones.
- Software and platform commitments
- Annual commitments and enterprise agreements with true-up dates and renewal pricing reviews.
- NDAs and framework agreements
- Agreements with defined terms that need renewing before the next piece of work begins.
Who tracks contracts in ExpiryLedger
Finance and procurement
Control renewal pricing by entering negotiations before the auto-renew window closes.
Operations leaders
Maintain one view of every commitment the business has made and when it comes up.
Professional services firms
Track client engagement renewals so recurring revenue is protected deliberately.
Small business owners
Stay ahead of subscriptions, leases, and supplier agreements without a contract management platform.
Track every agreement
Frequently asked questions
Should I track the end date or the cancellation deadline?
Track the cancellation deadline as the expiry date, since that is the date by which you must actually act. Record the contract end date in a custom field or the notes so both are visible on the record, but let reminders fire against the deadline that constrains your options.
Can ExpiryLedger handle contracts that renew automatically?
Yes. Set the renewal cycle to match the auto-renew term — typically annual — so when you mark it renewed the next deadline advances automatically. The reminders ensure the renewal is a decision rather than something that happens by default.
Can I store the contract document?
Yes. Attach the executed agreement to its record so the terms are retrievable when the renewal conversation begins. Documents are stored privately and accessible only to members of your organisation.
How do I track contract value and counterparty?
Use custom fields. You can define fields for counterparty, contract value, notice period, and auto-renew status that appear on contract records, then filter and export against them.
Can several people be notified about a renewal?
Yes. Owners and administrators receive reminders by default, the assigned owner of the item is reminded directly, and a nominated manager can be notified automatically once something goes overdue.
Is this a contract management system?
No, and it is worth being clear about that. ExpiryLedger tracks dates, ownership, documents, and status — it does not handle drafting, redlining, e-signature, or clause libraries. If your need is renewal visibility rather than contract lifecycle management, that distinction usually works in your favour.
Stop tracking renewals in a spreadsheet.
See every upcoming expiry in one dashboard. Free for 14 days — no credit card.
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