Take control of every software renewal
Track software licenses, SaaS subscriptions, and support contracts, with reminders before renewals and true-ups so nothing auto-charges or lapses unexpectedly.
No credit card required · Cancel anytime
Software renewals happen whether you review them or not
Software spending has an unusual property: most of it renews automatically, which means the decision to keep paying is made by default rather than deliberately. A subscription signed two years ago for a team of eight renews for a team of eight, even if only two people still use it, because nobody was prompted to look.
The reverse failure is equally common and more disruptive. A licence lapses because the renewal invoice went to someone who left, and a tool the team depends on stops working mid-week. Support contracts expire and a critical incident that would have been covered becomes billable at emergency rates.
Neither of these is a difficult problem to solve, but both require the same thing: knowing the date early enough to make a decision. Vendor renewal emails are unreliable for this because they arrive addressed to whoever purchased originally, and they arrive when the vendor wants the conversation, not when you need it.
Sound familiar?
- A subscription auto-renews before you review it
- A license lapses and disrupts the team
- Support-contract renewals arrive with no warning
- Software spend is impossible to see in one place
How ExpiryLedger gives you the decision back
Reminders before the charge
Configurable lead times mean you review a subscription while cancellation or downgrade is still possible, not after the card is charged.
Seat counts as structured data
Custom fields let you record seats, cost, and owner, so renewal reviews start with the numbers already in front of you.
Every tool in one inventory
Subscriptions, perpetual licences, support contracts, and platform commitments tracked together rather than scattered across invoices.
Assigned owners
Each tool has an owner who is reminded directly, so the person who knows whether it is still needed is the person asked.
Contracts and invoices attached
Store the agreement or order form with the record so terms are available during the renewal conversation.
Spend visibility reporting
Export upcoming renewals with cost fields for budgeting and finance review.
Every licence, subscription, and commitment
- SaaS subscriptions
- Seat-based tools renewing monthly or annually, where seat counts drift out of line with actual usage.
- Perpetual licences under maintenance
- Licences that continue working but fall out of support and upgrade eligibility when maintenance lapses.
- Support and maintenance contracts
- Vendor support agreements whose lapse converts covered incidents into billable emergencies.
- Cloud and platform commitments
- Annual commitments and reserved capacity with true-up dates and renewal pricing reviews.
- Developer and design tooling
- Team subscriptions that accumulate quietly and are rarely reviewed once established.
- Security and compliance tooling
- Licences whose lapse creates a control gap as well as an operational one.
Who tracks software in ExpiryLedger
IT and operations
Maintain a single inventory of every licence and its renewal date across the organisation.
Finance teams
Forecast renewal spend and review subscriptions before they auto-charge.
Managed service providers
Track licences on behalf of clients, separated per client workspace.
Startups and small teams
Keep control of accumulating subscriptions without a procurement function.
Track every license and subscription
Frequently asked questions
Can I track cost and seat counts?
Yes, using custom fields. Define fields such as monthly cost, seat count, and owner for your software category, then filter and export against them so renewal reviews and budget forecasts start from structured data rather than invoices.
How do I handle monthly subscriptions?
Set the renewal cycle to monthly and the date rolls forward automatically each time. For high-volume monthly tools, many teams instead track the annual review date rather than every billing cycle, to avoid reminder noise.
Can different people own different tools?
Yes. Assign each item to the person responsible for that tool and they are reminded directly. This is usually the fastest way to answer whether a subscription is still needed, since the owner knows the actual usage.
Will this tell me about software I have forgotten?
Only what you enter — ExpiryLedger does not discover shadow IT or scan expense data. What it does well is ensure that once a tool is recorded, its renewal never passes unreviewed. Many teams start by importing a year of card statements to build the initial inventory.
Can I store the order form or agreement?
Yes. Attach the contract, order form, or invoice to the record so the terms are available when the renewal conversation happens. Documents are stored privately with access limited to your organisation.
Can I export upcoming renewals for finance?
Yes. Export a dated CSV or PDF of tracked items with their status and any custom fields you have defined, which makes it straightforward to hand finance a forward view of renewal commitments.
Stop tracking renewals in a spreadsheet.
See every upcoming expiry in one dashboard. Free for 14 days — no credit card.
Get started free