Keep every educator credentialed and cleared
Track teacher certifications, background clearances, first-aid training, and facility permits — with reminders before anything lapses at the district or school level.
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Compliance across a distributed staff body
Schools and districts carry a compliance load that is unusual in both breadth and sensitivity. Teaching certifications renew on state cycles. Background clearances expire and must be renewed before staff can continue working with students. First aid and safeguarding training refresh on their own schedules. Facilities carry fire, boiler, and elevator inspection requirements. Vendors working on site need current insurance.
What makes this harder than in most sectors is that the consequences of a lapse are not merely financial. A staff member working with an expired background clearance is a safeguarding issue before it is an administrative one, and it is the kind of finding that follows an institution long after the paperwork is corrected.
The tracking is typically distributed across offices — HR holds certifications and clearances, facilities holds inspections, finance holds vendor documents — with no single view of what is current. Districts managing multiple schools multiply this by every site.
Sound familiar?
- A teaching certification lapses without warning
- Background clearances expire and create compliance gaps
- First-aid and safety training renewals are hard to track across staff
- An inspection requires records scattered across offices
Built for school and district administration
One view across staff, facilities, and vendors
Certifications, clearances, inspections, and vendor insurance tracked together rather than across three separate offices.
Remind staff directly
Assign each certification to the staff member who holds it so renewal reminders reach them without HR chasing individually.
Long lead times for slow renewals
Clearances and certifications can take weeks to process. Set reminders far enough ahead that renewal completes before expiry.
Private document storage
Attach certificates and clearance documents to records, stored privately with access limited to your organisation.
Separate workspaces per school
Districts can run an organisation per site while keeping a consistent process, with roles controlling who sees what.
Inspection-ready reports
Export a dated status report for board reporting, accreditation, or a compliance inspection.
Every credential, clearance, and facility obligation
- Teaching certifications and licences
- State teaching credentials and subject endorsements renewing on multi-year cycles per staff member.
- Background clearances
- Criminal record and safeguarding checks that must remain current for anyone working with students.
- First aid, CPR, and safeguarding training
- Mandatory training that refreshes periodically across teaching and support staff.
- Facility inspections
- Fire safety, boiler, elevator, and playground inspections with statutory intervals per building.
- Permits and occupancy documents
- Health, kitchen, and occupancy permits required for the site to operate.
- Vendor and contractor insurance
- Certificates of Insurance for transport providers, caterers, maintenance, and contractors on site.
For every kind of education organisation
Individual schools
Track staff credentials, training, and facility inspections for a single site in one dashboard.
Districts and multi-academy trusts
Run a workspace per school with consistent processes and roles controlling access across sites.
Independent and private schools
Manage accreditation requirements, staff credentials, and vendor compliance together.
Early years and childcare
Keep clearances, ratios-related qualifications, and premises inspections current and evidenced.
Track every school credential
Frequently asked questions
Can we track credentials for every staff member?
Yes. Each credential is a tracked item that can be assigned to a named staff member with their own email address, so reminders reach them directly. You can filter the dashboard by assignee to see everything one person holds, or by category to see all clearances across the school.
How do we handle background clearances that must not lapse?
Track each clearance as an item with its expiry date and a long first reminder — many schools set 90 days — because renewal processing can take weeks. If a clearance does pass its date, overdue reminders continue weekly and a nominated manager can be notified automatically.
Can a district manage multiple schools?
Yes. Create a separate organisation for each school and switch between them from one login. Each has its own items, team, and reporting, with data isolated so one school's records are not visible from another's workspace.
Who can see the documents we upload?
Only members of that organisation. Documents are stored in private storage and served through short-lived signed links rather than public URLs, and access is enforced at the database level based on organisation membership.
Can we produce evidence for an inspection?
Yes. Export a dated PDF or CSV showing every tracked credential, clearance, and inspection with its current status, sorted so anything overdue appears first. An append-only audit trail also records who renewed each item and when.
Can we import our existing records?
Yes. Upload a CSV of your current spreadsheet and common column headings are matched automatically, so existing staff and facility tracking usually imports without needing to be reformatted.
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