Keep every crew certified and every job compliant
Track worker certifications, equipment inspections, trade licenses, and insurance in one place — with reminders before anything lapses, so a missing cert never stops a job.
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The compliance burden on a modern jobsite
Construction is one of the most heavily regulated industries in the world, and almost none of that regulation is forgiving about dates. A worker whose fall-protection training lapsed yesterday is not a slightly-less-qualified worker today — they are a worker who cannot legally be on your site. An aerial lift whose annual inspection expired is not a lift you can use with caution; it is a lift that must come out of service. The rules are binary, and the enforcement is unannounced.
The problem is rarely that safety managers do not care about these dates. It is that a mid-sized contractor is tracking hundreds of them at once: OSHA cards across dozens of workers, equipment inspections across multiple yards, trade licenses that renew on different state cycles, and Certificates of Insurance from every subcontractor on every active project. That volume lives in a spreadsheet that only updates when someone remembers to open it, and spreadsheets do not send reminders.
The cost of missing one is disproportionate. A lapsed certification discovered during an OSHA inspection can trigger citations and penalties. A subcontractor working without current general liability coverage transfers their risk directly onto you. And a crew stood down mid-pour because a card expired costs the schedule far more than the renewal ever would have.
Sound familiar?
- A worker's certification lapses and they're pulled off site mid-project
- Equipment inspection expires and you find out during an audit
- Certs and licenses live in binders, trucks, and three people's inboxes
- A subcontractor's COI lapses and the liability lands on you
Built for how construction compliance actually works
Reminders that reach the worker, not just the office
Assign each certification to the person who holds it and ExpiryLedger emails them directly ahead of the expiry — so the renewal happens without the safety manager chasing it by phone.
Escalation when a card goes overdue
If a certification passes its date without being renewed, a supervisor or manager is notified automatically. Nothing sits quietly overdue until an inspector finds it.
Certificates and cards stored with the record
Attach the scanned OSHA card, inspection sheet, or COI directly to the item. When an inspector asks for proof, it is one click away rather than a search through a filing cabinet.
Import your existing tracking spreadsheet
Upload the CSV you already maintain. Column names like name, expiry date, and owner are matched automatically, so hundreds of rows migrate in seconds.
Audit-ready reports on demand
Export a dated, status-stamped PDF or CSV showing exactly what is current, expiring, and overdue — the document an inspector, GC, or insurer actually asks for.
Custom fields for card numbers and issuers
Add fields specific to your categories — certification number, issuing body, training provider — so the record holds everything you would otherwise write in the margin.
Every certification, inspection, and policy in one place
- OSHA 10 and OSHA 30 cards
- Track completion across every worker and crew, including cards that carry no formal expiry but that your GC or client requires refreshing on a set cycle.
- Fall protection and competent person training
- Height work training typically renews every two years. ExpiryLedger holds the cycle and reminds the worker and the safety manager well ahead of the date.
- Equipment and vehicle inspections
- Aerial lifts, scaffolding, cranes, forklifts, and fleet vehicles carry recurring inspection requirements that must be current before the equipment is used.
- Trade and contractor licences
- Electrical, plumbing, mechanical, and general contractor licences renew on state-specific cycles that rarely align with each other.
- Certificates of Insurance from subcontractors
- General liability, workers' compensation, and auto coverage for every sub on every active project, with reminders before coverage lapses.
- First aid, CPR, and site-specific training
- Site inductions, confined space, hot work permits, and first aid qualifications that expire on their own independent schedules.
For every kind of construction business
General contractors
Track your own workforce and hold every subcontractor to current insurance and licensing before they mobilise on site.
Specialty and trade contractors
Keep electricians, plumbers, and mechanical crews certified across multiple concurrent jobs and jurisdictions.
Civil and infrastructure
Manage equipment inspection cycles and operator certifications across yards, depots, and long-running projects.
Safety and EHS consultancies
Run compliance tracking for multiple client organisations from separate workspaces, each with its own team and reporting.
Track everything a jobsite needs current
Frequently asked questions
Can ExpiryLedger track certifications for individual workers?
Yes. Each tracked item can be assigned to a named person with their own email address, so reminders reach the worker who actually needs to renew rather than only the safety manager. You can filter and sort the dashboard by assignee to see everything one person holds, and export that view as a report.
Does it handle subcontractor Certificates of Insurance?
Yes, and this is one of the most common uses. Track each subcontractor's general liability, workers' compensation, and auto policies as separate items with their own expiry dates, attach the actual COI document to the record, and set reminders to fire well before coverage lapses so you have time to chase a renewed certificate.
How far in advance are reminders sent?
By default ExpiryLedger reminds you 30, 14, 7, and 1 days before an expiry, and these lead times are fully configurable. Many construction teams extend the first reminder to 60 days because training courses need to be scheduled and seats booked well in advance.
What happens if something goes overdue?
ExpiryLedger continues sending overdue nudges on a weekly cadence until the item is renewed or archived, so nothing goes quiet simply because the date has passed. You can also configure a manager's email address to be notified once an item has been overdue beyond a threshold you set.
Can I produce evidence for an OSHA inspection or client audit?
Yes. Export a dated PDF or CSV report showing every tracked item with its current status, sorted so overdue items appear first. Because supporting documents can be attached to each record, you can also retrieve the underlying card or inspection certificate directly.
Can I migrate the spreadsheet we use today?
Yes. ExpiryLedger imports CSV files and matches common column headings such as name, category, expiry date, cycle, and owner automatically, so an existing tracking spreadsheet usually imports without needing to be reformatted first.
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